AdminPTASP-TAC Support Team (Admin, Department of Transportation)

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    responded  ·  3 comments  ·  PTASP Technical Assistance Forum » other/none  ·  Flag idea as inappropriate…  ·  Admin →
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    A Safety Management System (SMS) is not a document. It is an approach to managing safety risk and assuring the effectiveness of safety risk mitigations. The Agency Safety Plan (ASP) is the transit agency’s document that formally defines its SMS processes and procedures. However, a transit agency may choose to develop and use additional SMS-related tools and documents, such as an SMS gap analysis checklist, SMS development plan, or SMS implementation plan, to help it assess its current safety management processes and plan for the development and implementation of SMS processes.

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    FTA uses the term Public Transportation Agency Safety Plan (PTASP) to refer to the PTASP regulation (49 C.F.R. Part 673) and its associated requirements.

    FTA uses the term Agency Safety Plan (ASP) to distinguish the plan that transit agencies are required to develop from the PTASP regulation.

    The PTASP regulation requires the adoption of Safety Management Systems (SMS) principles and methods. SMS is a formal, top-down, organization-wide approach to managing safety risk and assuring the effectiveness of a transit agency’s safety risk mitigation. Your ASP will document your agency’s SMS.

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    responded  ·  1 comment  ·  PTASP Technical Assistance Forum » other/none  ·  Flag idea as inappropriate…  ·  Admin →
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    A State Safety Oversight Agency (SSOA) may establish requirements for a rail transit agency’s (RTA’s) notifications sent to the SSOA that exceed the FTA’s notification requirements. This means that an SSOA may require an RTA to notify the SSOA of events that the RTA is not required to report to FTA within two hours.

    FTA has clarified its requirements for an RTA’s two-hour notifications to FTA in its two-hour notification guide published here: https://bit.ly/2KCg1KT.

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    FTA plans on publishing the Word version of this document soon in the PTASP Resource Library (https://bit.ly/36vjnse). We will provide a document link here when it is posted.

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    FTA does not require the development of a close call reporting system and it does not use the term close call to establish any 49 C.F.R. Part 673 requirement. As such, it has not established a definition for the term “close call.”

    FTA published the Transit Rail Advisory Committee for Safety (TRACS) Working Group 11-01 Report on “Establishing a Confidential, Non-Punitive, Close Call Safety Reporting System for the Rail Transit Industry” on its website here: https://www.transit.dot.gov/regulations-and-guidance/safety/close-call-safety-reporting-11-01. This document may be helpful in understanding terms and general application of close call reporting approaches in the transit industry.

    Also, the Federal Railroad Administration (FRA) has sponsored voluntary confidential program allowing railroad carriers and their employees to report close calls. For more information on this program you can visit the FRA’s website here: https://www.fra.dot.gov/Page/P0347.

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    FTA does not specifically define the term “close call” in 49 C.F.R Part 673. However in the preamble to the regulation, FTA states, “'Close call' reporting systems are a type of employee reporting, and FTA strongly supports the establishment of close call reporting systems, although these systems are not required.”

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    responded  ·  1 comment  ·  State Safety Oversight PTASP Forum » other/none  ·  Flag idea as inappropriate…  ·  Admin →
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    Transit agencies and States may use FTA’s Planning Program funds under Section 5305, and FTA’s Urbanized Area Formula funds under Section 5307, to assist with the development of ASPs. Because some State DOTs that draft and certify Safety Plans on behalf of small agencies do not receive Section 5307 funds, States may use Section 5305 funds to develop agency plans.

    State Safety Oversight Agencies (SSOA) are eligible for Federal reimbursement through the State Safety Oversight Grant Program created by 49 U.S.C. § 5329, but only for costs related to oversight. These funds cannot be used to develop Agency Safety Plans (ASPs).

    FTA published a Frequently Asked Questions: State Safety Oversight Formula Grant Program FAQs document that provides more information on the use of this funding program. You can access that document here: https://bit.ly/2PEX2ST

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    The rail transit agencies you oversee must write their own Agency Safety Plans (ASP). As an SSOA, you cannot write the plan for them, but you should oversee their ASP development progress. This may include defining or reviewing an ASP schedule and milestones, conducting ASP review sessions, and using an ASP review checklist and procedure to ensure compliance by the 7/20/2020 deadline.

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    States must draft and certify Agency Safety Plans on behalf of small public transportation providers in their state, unless a small provider opts to draft and certify their own safety plan and notifies the State that they will do so. In each instance, the transit provider must carry out the plan. (49 C.F.R. § 673.11(d)). You can view 49 C.F.R. Part 673 here: https://bit.ly/2NsnfBJ

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    FTA has not established safety training requirements for Chief Safety Officers (CSOs) of bus-only agencies. While not required, FTA encourages bus safety personnel to voluntarily participate in its safety certification training program. You can learn more about this program here: https://bit.ly/2NokcKE. You may also want to review FTA’s bus training fact sheet here: https://bit.ly/2JDBfYe.

    However, FTA has established federal requirements for the certification and training of State Safety Oversight Agency (SSOA) personnel and contractors who conduct safety audits and examinations of rail transit systems and rail transit agency personnel and contractors who are directly responsible for safety oversight. These requirements are defined in the Public Transportation Safety Certification Training Program (PTSCTP) Final Rule (49 C.F.R. Part 672), available here: https://bit.ly/2q2qMi6.

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    The PTASP regulation (https://bit.ly/2BS80N2) establishes a number of requirements for your agency’s Agency Safety Plan (ASP) and Safety Management System (SMS). Safety Risk Management (SRM) is one of four components of an SMS. Your ASP should define your agency’s SRM processes (49 C.F.R § 673.25). Check out FTA’s “Guide to Developing the Safety Risk Management Component of a Public Transportation Agency Safety Plan” (https://bit.ly/2NlvJu5). For more information and guidance on SMS components and other PTASP requirements, please see FTA’s PTASP Technical Assistance Center resource library (https://bit.ly/346pj99).

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    Yes, the CSO can oversee both rail and bus modes and may be described as such in the Agency Safety Plan, wherever the authorities, accountabilities, and responsibilities are defined. To the extent that the SMS covers each mode operated by a multimodal agency, the CSO is responsible for the operation of that SMS. Thank you for your question!

    Please find supporting documentation at the following link: https://bit.ly/34ltJt8

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